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Inventory Reorder Agent

Monitors stock levels across all stores and auto-raises purchase orders before stockout.

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What This Agent Does

How it works.

Continuously monitors inventory levels across all locations. When any item hits the configured minimum stock threshold, it automatically creates a purchase order to the preferred supplier, sends a WhatsApp notification to the store manager, and logs the reorder in the audit trail. Expiry alerts also included.

Inputs

Item SKU
Unique product identifier for inventory tracking
Current stock level
Real-time count from POS / store ledger
Minimum threshold
Per-SKU reorder trigger level
Supplier details
Preferred vendor, lead time, payment terms
Store ID
Identifies which location needs the reorder

Outputs

Purchase order raised
PO PDF generated and sent to supplier
Supplier WhatsApp notification
PO copy sent on WhatsApp for fast acknowledgement
Store manager alert
WhatsApp ping with PO ID and ETA
Audit log entry
Reorder logged with timestamp and trigger reason
Expiry warning
If an item is near expiry, flagged before reorder

Automation Flow

Stock checked every 4 hours
Cron job scans every SKU across stores
Below threshold detected
Item flagged for automatic reorder
Supplier PO auto-created
PO PDF generated based on reorder qty
Manager WhatsApp alert
Store owner notified with PO details
PO tracked until received
Status logged from raised → confirmed → received
Stock updated on receipt
Goods receipt note auto-updates inventory
Tech Stack
MySQLn8nWhatsApp Business APICronPDF generator
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