Education

Coaching Institute
IT Portal

Batches, fees, attendance, CRM — complete coaching institute management.

Get This Portal for Your Coaching Institute → All Verticals
About This Vertical

Built for Coaching Institute

Built for coaching institutes of all sizes — from single-subject centres to multi-branch coaching chains with hundreds of students.

Vertical-Specific Modules

  • ❦Batch & Subject Management
  • ❦Student Attendance (Biometric/Manual)
  • ❦Test & Exam Score Tracking
  • ❦Fee Schedule & Collection
  • ❦Enquiry CRM
  • ❦Study Material Upload
  • ❦WhatsApp & SMS Alerts
  • ❦Parent Portal

Included in Every Vertical

✓GST-compliant billing & invoicing
✓Role-based access control
✓WhatsApp & SMS notifications
✓Razorpay payment integration
✓Multi-branch support
✓Mobile-responsive interface
✓Data export (PDF/Excel)
✓Audit log & history
💬

Ready to discuss your coaching institute portal?

Tell us your setup — locations, team size, current software. We'll scope a deployment in 24 hours.

Start the Discussion →

Fixed price · Deployed in days · You own everything

Core Features

What makes this vertical powerful.

  • ★Batch & Subject Management
  • ★Fee Schedule & Collection
  • ★Student Attendance (Digital)
  • ★Test & Exam Score Tracking
  • ★Enquiry CRM
Also Included

Built-in for every deployment.

  • ✓Study Material Upload
  • ✓WhatsApp & SMS Alerts
  • ✓Parent Portal
  • ✓Staff Payroll
  • ✓Data Export
Speed & Efficiency

Features that make your team faster.

Specific tools built to cut manual work and speed up daily operations.

Attendance for full batch in 30 sec
Digital roll call — one screen, one tap per student.
Test report auto-generated
Scores entered once — rank list and report ready immediately.
Fee reminder on due date auto-sent
WhatsApp reminder to student and parent — no manual chasing.
Enquiry to admission in 3 steps
Lead → demo → admission — tracked and fast.
Parent gets daily attendance SMS
Sent automatically every morning — no staff action needed.
Pain Points

What slows your business down.

Fee defaulters pile up
Manual tracking of fee dues leads to accumulating defaulters.
Paper attendance forgeable
Students mark friends present — attendance data unreliable.
No test performance tracking
Batch performance is unknown until exam results — too late.
Enquiry leads not followed up
Walk-in and call enquiries not tracked — conversions lost.
How We Solve It

Our portal handles it all.

Auto fee reminders with online payment
Reminder on due date, online payment option — collections improve.
Digital attendance with parent SMS
Biometric or app-based — parent notified same hour if absent.
Test score tracker with rank
Every test entered once — batch rank auto-calculated.
Enquiry CRM with follow-up stages
Every lead tracked from enquiry to admission — none missed.
Side-by-Side Comparison

Without us vs with our portal.

See exactly what changes when you go live.

Area ❌ Without Portal ✅ With Digitruinx Portal
Fee Collection✗ Manual, defaulters pile up✓ Auto reminders + online payment
Attendance✗ Paper register, forgeable✓ Digital, parent SMS on absence
Test Tracking✗ Spreadsheet, manual rank✓ Auto rank report per test
Enquiry Follow-up✗ Staff manually calls, often missed✓ AI agent follows up until conversion
Parent Updates✗ No communication✓ Auto attendance + result SMS
AI & Automation Flow

How AI makes your workflow seamless.

Every step automated. Click or hover each step to see details.

Enquiry Arrives
Lead captured from website, WhatsApp or walk-in
AI Follow-up
Auto WhatsApp sequence until demo or admission
Admission
Student enrolled, batch assigned, fee schedule set
Daily Attendance
Marked digitally, parent gets SMS if absent
Test Conducted
Scores entered, batch rank auto-calculated
Fee Reminder
Auto WhatsApp on due date, escalates to parent if missed
Result & Renewal
Performance report shared, renewal reminder 30 days before
Risk & Compliance

Major risks — already handled.

⚠️
Fee disputes
Students claim they paid, no proof.
✓ Online payment with instant receipt — tamper-proof.
⚠️
Attendance fraud
Paper registers allow proxy attendance.
✓ Biometric or app check-in — no proxy possible.
⚠️
Student data privacy
Minor student data subject to DPDP Act.
✓ Data isolated per institute, no third-party sharing.
Get Started

Ready to digitise your coaching institute?

Tell us about your setup — locations, team size, current software. We'll scope a deployment in 24 hours.

Fixed price · Deployed in days · You own the code

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